Erasmus+ Traineeship Scholarships are available for UT students who will do a traineeship (internship or graduation) abroad at a company, education centre, university, research centre, or other organisation in one of the participating countries. The value of your Erasmus+ Scholarship depends on your destination, with a monthly allowance varying between € 480 and € 540 in the academic year 2024-2025 (see Erasmus Scholarship Amounts).
Conditions
- The country of destination is considered safe by the Dutch Government (Dutch only).
- You are enrolled as a full-time UT student at the moment of scholarship application and for the entire duration of your stay abroad.
- Your traineeship takes place in one of the participating countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Macedonia, Malta, Norway, Poland, Portugal, Romania, Slovenia, Slovakia, Spain, Sweden, Turkey.
- You are doing a traineeship abroad for a period of 2 to 12 months (minimum 60 days).
- During the entire period abroad, you are both living and working in the host country.
- An Erasmus+ Traineeship Scholarship is not meant for a traineeship in your country of origin.
- Bachelor students must have obtained at least 60 EC.
- Your traineeship abroad counts towards your UT degree. Make sure you have your faculty contact person’s approval and that you can transfer obtained EC to your UT study programme.
- Some organisations have been excluded from participation to avoid conflict of interests or double financing. The Erasmus+ Traineeship Scholarship is not available for traineeships at European Institutions (e.g. the European Committee) or organisations managing EU programmes (e.g. national agencies).
- You can apply for an Erasmus+ scholarship up to a maximum of 12 months per study phase (Bachelor or Master). Multiple mobility periods are allowed: e.g., 3 months Erasmus+ Study + 9 months Erasmus+ Traineeship.
- You can apply for an Erasmus+ Traineeship Scholarship via your workflow in Mobility-Online, áfter you have received approval of your assignment by your educational programme. Since there is a lot of paperwork required to be taken care of before departure, make sure that you have acquired this approval as soon as possible and answered all questions related to your scholarship application at least 4 weeks before departure (preferably even sooner!!).
- All parties must sign all required forms two weeks before the start date of the mobility (not after your arrival at the host organisation)! If your application is finished too late, you will no longer be eligible for a scholarship.
- Eligibility for Erasmus+ is based on the complete application process (steps to take before, during and after the mobility).
ALL steps as mentioned in the application procedure below - before, during and after the mobility - must be completed in order to be eligible for a scholarship. UT reserves the right to cancel your application in case one or more steps remain incomplete. In that case any advance payments must be reimbursed.
Since Brexit, the UK is no longer taking part in the Erasmus+ programme 2021-2027 for individual mobilities within the EU. UT will automatically offer these students a Twente Mobility Fund Scholarship or a Holland Scholarship (depending on availability) instead.
Students who go to Switzerland on an exchange can not qualify for an Erasmus+ grant because Switzerland is not one of the program countries. Switzerland has the "Swiss - European Mobility Program", which is financed with a Swiss subsidy. Students must apply for the scholarship at the Swiss host institution. More information about this scholarship can be found on the Movetia website.
Double degree students can only apply for an Erasmus+ scholarship if they meet the following requirements:
- The student is enrolled at UT during the entire mobility.
- The programme abroad counts toward the students’ UT degree. (The EC’s obtained with the mobility must count for UT degree. If the EC’s count for the partner's degree, the scholarship can’t be granted by UT.)
- The mobility can’t take place in the country of origin.
- The student can’t apply for an Erasmus+ scholarship at the partner institution as well (Erasmus+ or Erasmus Mundus). A statement from the partner may be requested.
- A student can only apply for an Erasmus+ scholarship if the mobility takes place at one host institution for at least 2 months. A mobility at more than one institution is not allowed.
All parties must sign all required forms before the deadline (not after your arrival at the host institution). If your application is finished too late, you will no longer be eligible for a scholarship.
Top-ups
The Erasmus+ programme allows for (combinations of) top-ups as supplementary support to the Erasmus+ scholarship of a UT student who:
- opts to travel in a sustainable manner to and from the host institution, and does not receive travel support as part of the Erasmus+ scholarship,
- experiences financial barriers due to socio-economic reasons or disability in view of their abroad experience.
- receives a fewer opportunity top-up for a disability.
If you are applying for an Erasmus+ scholarship, you may qualify for this additional financial support. Please note, strict criteria for these top-ups apply. Read on for more details on the qualification and how to apply.
If you are planning to travel to and from your host institution in a sustainable way you may consider applying for a green travel top-up. The aim is to lessen the carbon footprint caused by travelling.
Specifications
You may receive a single contribution of 50 EUR as a top-up amount to your Erasmus+ scholarship. The green travel top-up is calculated in your second scholarship installment, upon the end of your mobility.
How to apply
You indicate in your Erasmus+ scholarship application through Mobility Online that you wish to apply for this top-up and provide answers to the relevant questions in your application. In the Erasmus+ scholarship application process you will be asked to provide evidence of your green travel plans and to sign the Declaration of Honor prior to the start of your mobility. You’ll notice in the Grant Agreement that you have applied for this top-up.
Assessment
The assessment of this top-up application is carried out by the UT’s Scholarship Office (CES-SOIR) and is based on the answers you provide to the relevant questions as well as the supporting evidence you provide, in accordance with the description under ‘How to apply”.
If you are experiencing financial barriers due to your socio-economic background, and/or a disability, the fewer opportunities top-up may contribute to reduce this financial barrier. Socio-economic barriers refer to costs that cannot be covered by the supplementary scholarship provided to you by DUO. In case of a disability, you could for instance think of costs involved related to adapted travel, adapted housing, or additional insurance covering your specific needs during mobility.
Specifications
You may receive a contribution corresponding to the following:
Coverage
Type of mobility | Applicable to | How often | Duration of mobility | Amount in € |
Short physical mobility | Courses | One time | 5-14 days | 100 |
Short physical mobility | Courses | One time | 15-30 days | 150 |
Long-term physical mobility (traditional semester exchange or traineeship) | Courses and Traineeship | Per month | From 2 to 12 months | 250 |
The amount of this top-up is irrespective of your destination in the EU. The top-up is provided upon the start of your mobility.
How to apply
In Mobility Online, you indicate in your ERASMUS+ scholarship application you wish to apply for this top-up and provide answers to the questions in your application. You will be asked to provide evidence and to sign the Declaration of Honor prior to the start of your mobility. You’ll note in the Grant Agreement that you have applied for this top-up. In the process of application you are asked to provide evidence prior to the start of your mobility.
A. Evidence of disability: a medical statement. This can be a copy of your medical record, or a statement from your doctor or general practitioner. The statement should confirm a disability and that it has impact on studies or international mobility. The statement does not need to specify which disability applies.
B. Evidence of socio-economic disadvantage: a copy of your supplementary scholarship (not equaling €0.-) from DUO. In case a proof of a supplement grant cannot be uploaded, please upload a statement explaining your reasons why. Your apllication will be assessed by SOIR on the basis of your statement and the reasoning provided at that time.
Please note, for 2022 and 2023, the specific target group and criteria for this top-up have been defined at national level by the National Agencies in agreement with National Authorities in The Netherlands. The medical statement and proof of your DUO additional grant are strict minimum requirements UT has to adhere to and cannot deviate from.
Assessment of your application
The assessment of this top-up application is carried out by the UT’s Scholarship Office (CES-SOIR) and is based on the answers you provide to the relevant questions as well as the evidence you provide, in accordance with the description under ‘How to apply”. The assessment will be done in all confidentiality with respect to your privacy.
If you are a recipient of the fewer opportunities top-up for a disability, the UT’s Scholarship Office (CES-SOIR) may consider supplementing your scholarship with an extra contribution.
The extra supplement aims to contribute to the extra financial costs made by participants with physical, mental or health related conditions to allow their participation in the mobility, and in preparatory visits and for accompanying persons (including costs related to travel and individual support), if justified and as long as it is not covered through budget categories "travel support" and "individual support".
Specifications
This extra supplement consists of a contribution of one time €100.
How to apply
You are not able to apply for this top-up in your Erasmus+ scholarship application in Mobility Online. If you experience costs directly related to your mobility experience as stated above, you may send an e-mail to studyabroad@utwente.nl supported with evidence of ‘real costs’ made for your mobility.
Assessment of your application
The assessment for this extra supplement is carried out by the UT’s Scholarship Office (CES-SOIR) and in accordance with the description under ‘How to apply”. The assessment will be done in all confidentiality with respect to your privacy.
Interrail Pass for Erasmus+ Interrail Pass for Erasmus+
The Interrail Pass for Erasmus+ is a single train pass that grants unlimited travel on participating European train networks for a set number of travel days within a 6 month period. This Pass is ideal for university students and staff who go on an Erasmus+ exchange for a period of up to 6 months. The Pass offers participants the chance to travel affordably and sustainably to their exchange while seeing Europe’s highlights along the way. The Pass is available for exchanges starting in Autumn 2024. More information can be found in the factsheet and on the Interrail website.
Application procedure
All applications will take place via your registration in Mobility Online. In order to apply, each mobility must be registered via a registration form. Registration forms can be found via this link (see quicklinks at the bottom of the page). After you have registered the mobility (once), you can login to your Mobility Online environment. The application for a scholarship will automatically appear in your workflow.
You are required to take the following steps of your workflow before departure:
- Download the scholarship Learning Agreement and Grant Agreement in Mobility-Online.
- Fill in any missing information and gather the required signatures for both documents.
- Upload the files in Mobility-Online.
- Do the required Online Language Assessment.
This placement test will take about 30 minutes. You will receive a link with instructions after your scholarship application process has started. After you have finished the placement test you also have access to language courses. The results will not exclude you from the Erasmus+ exchange programme.
After you have finished the required steps and your scholarship has been granted, you will receive a provisional amount of 75% of the scholarship. (The final amount is calculated at the end of your mobility, based on your true starting and end date, considering any changes that might occur to the dates during your mobility.)
During the mobility
The section ‘During the mobility’ in your workflow within Mobility-Online registers any changes to your mobility programme. Please have any changes to this section approved by your host institution and faculty contact person and signed by all parties or confirmed by email.
Extension of the mobility period
If you want to request an extension of your mobility programme abroad, send an email request to your faculty contact person and studyabroad@utwente.nl. This request has to be submitted no later than one month before the scheduled end date of your exchange programme. Only if a request for extension is done and approved before this deadline, the extension will contribute to a recalculation of your scholarship!
After the mobility
- Download the 'after the mobility' section of your Learning Agreement in Mobility-Online.
- Gather the required signatures.
- Upload the files in Mobility-Online.
- Complete the questionnaire (Participants Report) regarding your Erasmus+ Mobility that will be sent to you by Erasmus+ one day after the end date of your mobility period.
This questionnaire is a mandatory part of your scholarship and must be completed within 30 days after the end date of your mobility. Please make sure you fill in the survey within 30 days upon receipt, or the link to the survey will no longer be valid! (See Grant Agreement art. 7.1.)
After you have finished these final steps, you will receive the remaining amount of your scholarship.
The final amount will be calculated based on the dates of your stay in the 'after the mobility' section of your Learning Agreement / Traineeship Certificate. If your dates have changed after your Grant Agreement was approved, the total amount will be recalculated along with the final payment.
Please be aware that if you fail to meet all of the scholarship requirements mentioned above (before, during and after the mobility), the UT reserves the right to cancel the allocation of the scholarship.
All steps are required based on very strict Erasmus+ guidelines. In case an application remains incomplete after your mobility, the advance amount will have to be paid back in full.
CONTACT
If you have any questions about Erasmus+ or other outgoing scholarships, please feel free to email our Scholarship Office at studyabroad@utwente.nl.
Disclaimer
The contents of this publication are the sole responsibility of the University of Twente and do not necessarily reflect the opinion of the European Union.
