Info for Examiners

The assessment schedule should be published two weeks before the start of the course. Changes in the assessment schedule during the course of the quartile are strongly discouraged are in need of approval of the programme management. If needed, the examination board needs to be notified. Note that students who feel the change is disadvantageous to them can appeal to the examination board.

More detailed information can be found in the BSc EER, article 4.4; MSc EER, article A4.1.

There should be, at least, one invigilator per 60 students. Also note that bathroom breaks or leaving is not allowed in the first 30 minutes and the last 15 minutes. Students should remain seated until the exam has been collected by the exam inspector.

If academic misconduct is suspected during a written exam, students shoulde be given the opportunity to finish the exam. The exam inspector notifies the examination board about the suspected academic misconduct, after which the suspected case will be investigated by members of the examination board.

Mobile phones, smart watches and other devices that are not explicitly approved by the examiner must be placed in the bags and switched off. Students are not always aware of the fact it is not allowed to ware a smart watch on the wrist, even if the mobile phone controlling the smart watch is switched off.

R&G EEMCS appendix 2 and appendix 3 respectively contain information about the rules and procedures for written tests and academic misconduct. An overview is available under the page Rules of Order for Written Tests.

The Examination Board may grant an extra exam or test opportunity to a student under exceptional circumstances. Consult R&G EEMCS, article 4.3.3 par. 3 for the procedure and conditions.

A student can request the Examination Board for an exemption to one or more (component(s) of a) study unit(s). An individual examiner is asked for a recommendation based on a comparison of the content of the study unit compared to the previously acquired knowledge.

For more information about exemptions, read BSc EER EEMCS, article 3.4; MSc EER EEMCS, article A3.4; R&G EEMCS, article 4.3.3 par. 1.

Specific deadlines for correcting the exams are in the EER. In the bachelor this is 10 business days. If the examiner is unable to meet the deadline, the students need to be informed as quickly as possible. The Examination Board will have to be notified. Note that if, for whatever reason, the results are published less than 5 working days before a resit, then students will in most cases be entitled to an extra exam opportunity. 

Assessment deadlines for the Bachelor study units per type of assessment are written down in article 4.6 of the BSc EER EEMCS. The MSc EER EEMCS, article A4.6, contains information on the exact deadlines and procedures for determining and announcing results for the EEMCS Master's. 

It is possible that an administrative error is made when publishing an exam result, a mark sheet or in a student's progress report. The discoverer of the (alleged) error is required to immediately report to the other party (be it student or university) that an error was made. The error must always be corrected but the student might be entitled to extra exam opportunity or other forms of compensation if the administrative error causes a delay in his studies.

See also BSc EER EEMCS, article A8.2; MSc EER EEMCS, article A8.2.

It is important that the examiner or somebody else on his behalf verifies whether a student is entitled to start with his bachelor project. It is the responsibility of the examiner to ensure that it is feasible to execute the assigned project with the time allotted for the project (provided the student puts in sufficient effort of course).

In certain cases, it may be required for the final thesis report to remain confidential for a certain period of time. It is important to determine before the start of the project whether there are confidentiality issues. In all cases, the examiners, the examination board and accreditation committees for the programme need to be able to access these reports.

Additional criteria for the final projects are stated in the R&G EEMCS, article 5.3. Rules regarding confidentiality are stated in the programme specific sections of the BSc EER.

It is important that the examiner or somebody else on his behalf verifies whether a student is entitled to start with his internship. It is the responsibility of the examiner to ensure that the project satisfies all requirements of an internship and it is feasible to execute the assigned project with the time allotted for the project (provided the student puts in sufficient effort of course).

In certain cases, it may be required for the final thesis report to remain confidential for a certain period of time. It is important to determine before the start of the project whether there are confidentiality issues. In all cases, the examiners, the examination board and accreditation committees for the programme need to be able to access these reports. 

It is important that the examiner, or somebody else on his behalf, verifies whether a student is entitled to start with his master project. Under special circumstances the Examination Board can decide to allow the student to deviate from these requirements upon the student's request. It is the responsibility of the examiner to ensure that it is feasible to execute the assigned project with the time allotted for the project (provided the student puts in sufficient effort of course).

The assessment committee for the master's final project is formed by at least two examiners. At least one of them has to be senior examiner. Who may serve as examiner or senior examiner is determined by the examination board by appointment.

In certain cases, it may be required for the final thesis report to remain confidential for a certain period of time. It is important to determine before the start of the project whether there are confidentiality issues. In all cases, the examiners, the examination board and accreditation committees for the programme need to be able to access these reports.

Requirements for the (start of) the master thesis are stated in Article A3.7 of the MSc EER EEMCS. For the composition of the graduation committee see MSc EER EEMCS, article A3.8; R&G EEMCS, article 5.3.  Finally, for confidentiality, see MSc EER EEMCS, article A3.10.

The prevention and reporting of academic misconduct are essential tasks for an examiner.

It is crucial to clearly indicate to the students what is, or is not, permitted during this course.This covers permitted materials & devices during an assessment. But also, to what extent students can collaborate on assignments. Students should also be educated regarding plagiarism and what is or is not permitted in this regard.

Secondly the examiner has to take measures to detect fraud such as running plagiarism checks, organizing written and online exams in an appropriate manner and to pay special attention to preventive measures for free riding in group work.

Finally, as soon as an examiner suspects that a student has committed fraud then he or she has to notify the examination board and notify the student that a grade will not be assigned pending investigation.

For tips on how to prevent academic misconduct in groups (free-riding behaviour) check our Fraud & Free-Riding information. More information on prevention and reporting of fraud can also be found in the Rules & Guidelines, article 7.2 & appendix 3 and the Student's Charter.

The Examination Board EEMCS has set out requirements examiners/ exam constructors have to comply to. Minimal requirements are:

• One of the following certifications (or being in the process of obtaining one in short term):
  • University Teaching Qualification (UTQ/ BKO) or equivalent
  • Senior Examination Qualification (SEQ/ SKE) or equivalent
• Expertise in the subject to be assessed;
• In posession of a PhD/EngD degree (masters) or MSc degree (bachelors);
• English at C1or C2 level.

The examination board can deviate from the above requirements in exceptional cases.

The Examination Board EEMCS would like to motivate its appointed examiners to continuously develop their testing and assessment expertise. The following courses are offered by the UT:

• Senior Teaching Qualification (SUTQ/ SKO);
• Senior Examination Qualification (SEQ/ SKE).

Before the start of each quartile examiners are appointed for a specific course or part of the module (atom) that runs in the specific quartile. The programme director nominates the lecturers responsible for the assessment of a particular course or module part to the subcommittee of his or her programme. The subcommittee for that specific study programme, appoints the examiners or gives feedback to the programme director if it does not support a specific nomination. The examination board can, at any moment, end the appointment of an examiner but cannot change the grades given by that examiner while he or she was examiner. If a course, module or module atom with an individual course code is shared by multiple study programmes, then the examiners are appointed by the examination board or subcommittee associated to the organizing programme.