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UTServicesCFMSustainabilityMonitoring sustainability data of events

Monitoring sustainability data of events

Read the sustainability annual report 2023 highlights
Read the highlights

To help UT to get more information about the sustainable and CO2 impact of events at the campus, and to help the UT to reach her goals for sustainable events, all large event organisers at UT must fill out this online form per 2025.

Monitoring and analysing data from events are needed to align the events on campus with the sustainability policy goals. After monitoring the events, measures can be formulated to reduce the overall impact of the events. Therefore, all large events on the campus must monitor and report on their impact from 2025 onwards. All medium sized events must report these by 2028.

Each event committee will appoint a sustainability officer from 2025 onwards, who will be responsible for filling out this form to monitor the data. The results will then be analysed by the SEE programme.

For questions or remarks about this form, please contact the Events office via events@utwente.nl.

General questions

General information about your event.

If the event spans multiple days, please select the date the event starts.

persons

energy

Each event must monitor the amount of energy consumed. This is regarding electricity, gas, diesel (generators) etc.. The UT Energy Data Platform can be used to retrieve the energy information of a specific building or the event terrain during events (data corrections must be turned off to retrieve the correct data). More information about energy usage helps the UT to measure if we are on the right path to reach the goal to solely using the grid with renewable energy sources by 2028.

  • More information

    If a meter does not give a reading, it is also possible to physically walk along the meters on the events area and register the amount of electricity used during the event and the preparations. The measurements must be taken prior to, during and after the build-up of the event. As every period has their use of energy, with these intervals it will be easily measured what power was used for what, where and when.

    Large events that use (diesel) generators must register the diesel usage per event or even per diesel generator per event. This information can be registered in litres of diesel used.

kWh
m3

Water

UT would like to get more information about the water usages at her events. This information is needed to find out which steps the UT can take to reduce her water consumptions and stay within the boundaries of the limited water supply in te region.

  • More information

    Water usage can be measured through the gauge connected to one hydrant placed on the events area at the intersection of the canal next to the Faculty Club and the road ‘Boerderijweg’. Cubic metres of water can be read from the numbered wheel on the hydrant. If large amounts of water are used at other locations, possibilities to add a gauge to the tap or hydrant must be considered.

liters

Waste

Events often create a lot of waste and visitors usually sort their waste less precise than they would do at home. Over the last couple of years we have done many waste analysis at events and would like to get more data from events to measure if we are on the right path to reach the goal to have a maximum of 25 grams of residual waste per visitor per event by 2030, and no single use plastic packaging by 2028.

  • More information

    In order to monitor the waste generated at events, all waste needs the be weighed at the end of the event. For events organized by external parties this can be done when the waste processing company picks-up all waste. The event organiser would have to include this task in the contract. For events organized by the UT, the green maintenance company is responsible of disposing of the waste. They can be instructed to weigh all bags or to count all bags and weigh a percentage of the bags to calculate the total amount of waste. Of course, it is needed to monitor all waste streams separately and to include construction waste like pallets and cardboard boxes.

kg
kg
kg
kg
kg
kg

Food & Drinks

Food and drinks are an important aspect of events and thus also have a large sustainability impact. More information about sold food and drinks helps the UT to measure if we are on the right path to reach the goal to ensure to stay within the planetary boundaries with food and drink offers by 2028

  • More information

    The percentage of sustainable drinks out of total sold options must be monitored as well as the percentages of red meat, poultry, vegetarian and vegan options sold. Sustainable drinks are for example organic, locally made and/or have a sustainable label.

%
%
%
%
%

Transportation

More information about transportation helps the UT to measure if we are on the right path to reach the goal to only use electric vehicles during construction, dismantling and supplying of events by 2030. Additionally, UT would like to get more information about transportation from visitors and work towards decreasing their impact as well.

  • More information

    Event organiser will estimate the number of transport movements by which type of vehicle (large truck, small truck, car, electric vehicle). Ideally this will also be done for visitors (car, car sharing, etc.).

    To answers the questions below, event organisers are encouraged to ask every supplier and construction company to count their transportation movements and distances traveled. Were this is not possible, estimations can be made. Visitors of the event should be asked how they travelled (or are planning to travel) to your event. This could for example be done via a survey.

How many km (in total) were taken for the transportation for the event (construction, dismantling, organisation, suppliers etc.)?

Note: ICE stands for Internal Combustion Engine, i.e. a gasoline, diesel or LNG-powered car.

km
km
km
km
km
km
%

Giveaways

Many events give away items to their visitors, for example bottles, cups, sunglasses or pens in goodie bags or at a stand. Flyers during or before the event and volunteer and visitor clothing are other examples.

More information about give aways helps the UT to measure if we are on the right path to reach the goal to ensure to that all give-aways are sustainable by 2027 and that all give-aways are circular or phased-out by 2030.

  • More information

    Monitoring how sustainable give-aways are, how many have been handed out or disposed of (in case too many pieces were ordered). This includes clothing for volunteers and visitors of the event and flyers.

flyers
pieces of clothing
giveaways

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